As part of SaskPower’s commitment to safety, we’ve adopted the ISNetworld screening process when hiring contractors toperform high-risk work.
Our Procurement department meets with the different areas within SaskPower to discuss upcoming needs or ideas for business operations on a regular basis.
We encourage you to engage SaskPower in conversations about what SaskPower needs, and provide industry insight and expertise that might help us understand how to alleviate those needs.
Examples of the types of goods and services we procure
- Corporate Professional Services
- Human Resources
- Information Technology
- Logistics and Shipping
- Office Equipment and Supplies
- Fleet Equipment
- Generation – Plant/Component Systems
- Generation – Parts, Maintenance Services
- Plant Fuel
- Transmission and Distribution – Equipment, Material and Services
- Chemicals and Gases
- Construction only
Once we have identified a specific need, we go to market to find a solution. Here are the steps we follow:
1. We post the opportunity.
SaskPower's procurement opportunities are posted via electronic tendering service only on SaskTenders.ca and Merx.com. SaskPower does not endorse any other electronic procurement sites for our opportunities. Descriptions of each opportunity can be viewed but suppliers must register to download the opportunity and view the specific requirements.
Suppliers can sign up to have SaskTenders or Merx notify them about opportunities of interest to their business.
2. You download the opportunity.
When you find an opportunity that you are interested in, here are a few quick points to help you be successful:
- Merx is SaskPower's primary electronic tendering service for downloads and bid submissions. Summaries of each opportunity can be found on SaskTenders, but you must download the opportunity from Merx.
- Suppliers can choose to pay an annual fee of $200 for all SaskPower opportunities. This includes online proposals. Or suppliers can instead choose to pay $25 per download of a SaskPower opportunity, plus $25 to submit a proposal.
- Sign up to the electronic tendering service(s) in advance to avoid delays. It can take some time to complete the process (more than a day in some cases)- for example, credit cards for document downloads take 24 hours to process, and the tendering service must be set up and confirm with you a unique identifier.
- Download all addendums which may provide changes or clarifications to the opportunity. Check the tendering site regularly for new addendums.
- Attend required site meetings which can help to clarify the work required.
- Contact the Procurement representative listed on the opportunity with any question you have as soon as possible.
- Do not leave your bid submission until the last minute.
- To learn more about Merx visit their website. You can also follow their tutorial to learn how you can do business with us.
3. You put forward your submission.
Please ensure all documents required for the opportunity are submitted prior to the closing date and time. Please note that SaskPower is located in Saskatchewan and therefore does not participate in Daylight Savings Time.
Merx is our preferred method of receiving submissions. If you are having technical difficulties when attempting to put forward your submission via Merx please contact them directly for assistance.
It is very important that we have an open, fair and transparent process. To ensure this we require that you tell us about any potential conflicts of interest that are related to the opportunity.
Please see our Financial Registration page to see whether you qualify to register your financial documents with us.
4. We evaluate all submissions for the opportunity.
At this point we will evaluate all submissions using predetermined evaluation criteria, which will change based on the type of opportunity. We emphasize overall value in our opportunities, not just price. In fact, the price is held back from the evaluation team until the technical evaluations have been completed to ensure that submissions are not based on price. We also regularly assign an evaluation team to opportunities to ensure fairness and eliminate favouritism.
Some examples of criteria that your submission may be evaluated against are safety records, expertise and experience as it relates to the opportunity and the success of past relationships with us. Another criteria included in all of our evaluations is whether or not your organization includes Aboriginal content. Learn more
Tenders are evaluated on price only.
5. We enter negotiations.
We contact the supplier(s) whose submission has resulted in the highest scoring evaluation. At the successful conclusion of negotiations, we seek internal approvals in accordance with governance policies.
During this time we notify the unsuccessful suppliers. This is done by emailing the unsuccessful suppliers the name of the successful organization. We offer to debrief the unsuccessful suppliers so that they have the chance to learn how to improve their submissions on future opportunities.
6. We award the opportunity.
Once approval is granted the contract is awarded and purchase orders are created. The business unit within SaskPower will now work directly with the supplier to manage the relationship and complete the work.
We will also post the successful organization’s name on Merx .
7. We monitor supplier performance.
We have a system in place to collect and review feedback on supplier performance, which enables us to work with suppliers to correct any issues and improve performance when necessary. It also enables us to reward good performers during future supply decisions.